MS Word 97
Create a Form
Letter
Using Mail Merge
A Mail Merge has two basic parts: A Main Document and a Data Source document. The Main document must contain Merge Fields (empty boxes into which the data source text will go).
From within your Letter document that you have composed, click Tools Menu / Mail Merge.
Click Create, click Form Letters, and then click Active Window.
The active document becomes the mail-merge Main Document.
Click Get Data.
To create a new list of names and addresses in Word,
click Create Data Source, and then set up the data records.
To use an existing list of names and addresses in a Word document or in a worksheet, database, or other list, click Open Data Source.
After you designate the data source and Word displays a message, click
OK.
Insert Merge Fields
Click where you want to insert a name, address, or other text that changes in each letter. On the Mail Merge toolbar, click Insert Merge Field, and then click the field name that you want.
After you insert all of the merge fields and complete the main document, click Tools Menu / Mail Merge.
Click Merge and you should be done.
More:
Creating a Data Source file that holds your names and addresses